Short Form Consent

Short form consent is an alternative to using a translated consent form. The short form consent form is a document, translated into the subject's native language, that contains a description of the required elements of informed consent and notes that these elements, as they pertain to the study, will be presented orally to the subject or legally authorized representative. The short form document templates are available on the Short Form Consent Templates page.

OHRP Guidance for Short Form Consent

Definitions

Short Form Consent Document:

A brief document, written in the subject's native language. The short form consent document must contain the following:

  1. a description of the required elements of informed consent;

  2. an explanation that the purpose of the research, the study procedures and the other required elements in the consent form will be presented to the subject, or legally authorized representative in their native language.

Short form consent documents are already available on the CHOP IRB website in 9 languages: Spanish, Italian, Portuguese, Korean, Haitian Creole, Vietnamese, Chinese, Russian, and Arabic.

If you are using one of these forms, then there is no need to submit the specific short form documents to the IRB. If you are creating a new short form document, then it must be uploaded along with a certification of translation. The translation should be based on the English version of the short form document.

The short form documents are locked and should not be altered except to do the following (in English):

  1. Protocol title
  2. PI name and contact phone number
  3. Emergency contact person and phone number
Summary Document:

The IRB- approved standard informed consent form can be used as a guide to creating the summary document. This form should be modified to include the following:

  1. List Summary Document at the top instead of Informed Consent Form;

  2. A signature section with signature lines for the person obtaining consent and for the witness.

See Preparing a Summary Document at the bottom of this page for instructions on how to convert an informed consent form into a study summary document

Interpreter:

A person who orally presents the summary document to the subject or their legally authorized representative, and translates the consent conversations. This can be the person obtaining consent. If it is the person obtaining consent, a second individual (who is not part of the study team or otherwise involved with the study) must serve as the witness. An adult family member (who is not the legally authorized representative), e.g. an aunt, uncle, older sibling, or a neighbor can serve as an interpreter and witness.

Witness:

A person that (a) understands both English and the subject's native language and (b) is not part of the study team or otherwise involved with the study, and witnesses the consent process. This can be an interpreter assisting the person obtaining consent.

How does the short form consent process work?

Short Form Consent Process
  • Summary Document (in English)
  • Short Form Consent in Subject's Native Language
  • Individual(s) who speaks English and the subject's native language to serve as
    • Interpreter
    • Witness

The investigator presents the consent information to the subject (parent/guardian) using an interpreter. The interpreter must be fluent in both English and the native language of the subject (parent/guardian) and may serve as the witness, provided that they are not otherwise involved in the study. Consent is then documented on both a Short Form Consent form in the subject's native language and on a Study Summary Document.

Interpreters and Witnesses

Guidance for Interpreters and Witnesses

Responsibilities of the interpreter
The interpreter must be fluent in both English and the native language of the subject (parent/guardian). When the investigator presents the consent information to the subject (parent/guardian) the interpreter presents the information in the subject's (parent/guardian) native language.

Serving as a witness to the short form consent process
Either the interpreter or a second individual (fluent in both languages) can serve as the witness. The witness cannot be otherwise involved in the study. The witness can be a family member, friend, church member, a clinic nurse who is not involved in the study, or anyone 18 years or older.

Meaning of attestation to the short form consent process
With his/her signatures, the witness documents the following:

  • The information in the Summary Document as well as any additional information conveyed by the person obtaining consent was presented to the subject in a language preferred by and understandable to the subject; and

  • The subject's questions were interpreted and the responses of the person obtaining consent were presented in a language preferred by and understandable to the subject.

  • At the conclusion of the consent conference, the subject was asked in a language preferred by and understandable to the subject if s/he understood the information in the Summary Document as well as any additional information conveyed by the person obtaining consent (including responses to the subject's questions) and responded affirmatively.

Preparing a Summary Document

Converting the Consent Form into a Summary Document

Only two changes are needed to convert a consent form into a Summary Document.

  1. The title of the informed consent document header should be changed to Study Summary

  2. The signature page needs to be revised. Only the investigator and the witness sign the signature page of the Summary Document.

Summary Document Header

Summary Document Image

Summary Document Required Signatures

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